Accounting and Payroll Analyst (1 vacancy)
WOODSTOCK, ON, Canada
Full Time
Mid Level
2026-09ACCOUNTING AND PAYROLL ANALYST (1 vacancy)
Department: Administrative Services
Classification: PERMANENT Full Time; Non-Union
Salary Range: $63,252.91 to $75,335.22
Hours of Work: 8:30 a.m. to 4:30 p.m. Monday to Friday
Starting Date: March 2026
Application Deadline: No later than 4:00 p.m. February 13, 2026
Why City of Woodstock?
Known as the Friendly-City, Woodstock is located in the heart of Oxford County and blends big city conveniences with a small-town feel. With a growing population of over 50,000 welcoming citizens, Woodstock residents place high value on our small-town atmosphere, while enjoying urban amenities. The city is a great place to call home with amazing parks and trails, fantastic amenities as well as wonderful arts and cultural facilities. At the crossroads of highways 401 and 403, Woodstock has a thriving manufacturing sector and opportunities in agriculture, education and healthcare and convenient access to communities across Southwestern Ontario. Visitors can enjoy the city’s many festivals and delight in the many local shops and restaurants in Downtown Woodstock.
When you work for the City, you get to be part of an incredible team of dedicated people with a range of skills and experiences to share. Our team works together to help build a strong, connected community where people have access to the services they need, while enjoying a relaxed lifestyle. Other great benefits to working at the City of Woodstock:
- Join a growing and dynamic organization offering rewarding careers,
- Competitive Wages,
- Defined Benefit Pension Plan (OMERS) where employee contributions are matched by the City,
- Training opportunities to support you in this role,
- And a great working environment for individuals committed to making a difference, just to name a few.
The Accounting and Payroll Administrator/Specialist plays a critical role in ensuring the accuracy and efficiency of payroll and accounting operations for the City of Woodstock and associated departments, including the Woodstock Library, Police, Fire Department, and Business Improvement Area (B.I.A.).
The position demands meticulous attention to detail and a comprehensive understanding of payroll systems. The incumbent manages full-cycle payroll processing, including statutory remittances and employee benefits calculations. In addition to payroll preparation, the specialist performs essential accounting operations, such as account reconciliation and financial reporting.
A significant responsibility is collaborating with Human Resources during union negotiations. This role contributes financial analysis and insight into compensation trends and collective agreements, assisting in formulating proposals and recommendations. The specialist also plays a key part in evaluating and implementing payroll best practices to enhance overall operational efficiency.
This position requires strong analytical skills and a deep commitment to confidentiality, supporting strategic HR initiatives and organizational finance objectives.
Duties and Responsibilities:
Payroll Management:
- Execute full-cycle payroll, ensuring all employee records are processed accurately and on time.
- Manage onboarding and offboarding processes, including OMERS and Records of Employment (ROE) issuance.
- Remit statutory and discretionary payments: Income Tax, CPP, EI, OMERS, WSIB, and Employee Health Tax.
- Process retroactive pay adjustments and statutory holiday pay for various employment types.
- Conduct detailed data analyses and reconcile accounts.
- Assist in the preparation of financial reports, including forecasts and budgets.
- Engage in year-end and audit processes, ensuring compliance and accuracy.
- Ensure timely preparation and submission of WSIB and Employer Health Tax returns.
- Oversee the balancing and posting of receipts, resolving discrepancies effectively.
- Collaborate with Human Resources to provide financial insights during union negotiations.
- Analyze compensation trends and contribute to the development of proposals for collective agreements.
- Support salary and wage analysis to inform annual budget and forecasting.
- Provide payroll-related information critical to grant applications and departmental initiatives.
- Proactively suggest process improvements and adopt best practices in payroll operations.
- Lead training sessions for the payroll system, assisting employees and supervisors with time entry challenges.
- Maintain extreme confidentiality and uphold compliance with municipal financial legislation.
Qualifications:
- Degree or Diploma in Accounting, Business, or a related discipline.
- Minimum of 2-3 years of payroll and accounting experience, experience in municipal/public sector is considered an asset.
- Proficient in Microsoft Office and advanced accounting software.
- Capable of interpreting Collective Bargaining Agreements and OMERS.
- Payroll Compliance Practitioner (PCP) certification preferred.
- Strong analytical skills and attention to detail, maintaining complete confidentiality.
- Advanced skills in Microsoft office including spreadsheet application and advanced skills in payroll and accounting software.
- Requires strong oral and written skills (tact, diplomacy, good judgment)
Working Conditions:
- Operates within typical office settings, with occasional interruptions. Works 35 hours per week, regular office hours, 8:30 am to 4:30 pm; and overtime as required.
The City of Woodstock is committed to diversity and inclusivity in employment and welcomes applications from qualified individuals of diverse backgrounds. We embrace equity, diversity, justice, inclusion and belonging and we’re committed to building a team that represents many backgrounds, perspectives and skills, representative of the communities we serve. The more inclusive we are, the better our work and workplace will be. We are committed to creating a workplace where people experience meaningful work, a sense of hope and optimism, an environment of trust, and inspired results. If this sounds like an environment in which you would like to work, apply here today! We strongly encourage applications from all qualified individuals, especially those who can provide different perspectives and contribute to a further diversification of ideas.
Please note: Immediate family member, as per City of Woodstock Nepotism Policy, HR-015, shall not be employed in the City of Woodstock in any capacity under the following circumstances, but not limited to wherein the family member is in a supervisory or management capacity or responsible for the work of the individual or the department. A conflict of interest must be declared to the Director of Human Resources as outlined in the City of Woodstock Nepotism Policy, HR-015 as soon as it has been identified.
In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, the City of Woodstock will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities. If selected to participate in the recruitment, selection and/or assessment process, please inform the City’s Human Resources staff of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation by contacting [email protected]. In accordance with the Municipal Freedom of Information & Protection of Personal Privacy Act, personal information collected will only be used for candidate selection. Human Resources will work together with the hiring committee to arrange reasonable and appropriate accommodation for the selection process which will enable you to be assessed in a fair and equitable manner.
Satisfactory passing of a criminal record check and reference checks as well as proof of qualifications will be required of any successful candidate(s) for this position.
We invite all qualified applicants to submit their resume and cover letter via online at https://cityofwoodstock.applytojob.com/.
We thank all candidates who apply but advise that only those selected for an interview will be contacted.
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