Taxation Clerk (1 Vacancy)
Woodstock, ON, Canada
Full Time
The Corporation of the City of Woodstock
Entry Level
2025-40
TAXATION CLERK
(1 VACANCY)
(1 VACANCY)
Reporting to: Deputy Treasurer
Department: Administrative Services
Classification: PERMANENT Full Time; Unionized
Salary Range: $28.21 to $31.72 / hour as per Schedule “A”
Hours of Work: As per CA.
Starting Date: As soon as possible
Application Deadline: No later than 4:00 p.m. May 30, 2025
Why City of Woodstock?
Known as the Friendly-City, Woodstock is located in the heart of Oxford County and blends big city conveniences with a small-town feel. With a growing population of over 45,000 welcoming citizens, Woodstock residents place high value on our small-town atmosphere, while enjoying urban amenities. The city is a great place to call home with amazing parks and trails, fantastic amenities as well as wonderful arts and cultural facilities. At the crossroads of highways 401 and 403, Woodstock has a thriving manufacturing sector and opportunities in agriculture, education and healthcare and convenient access to communities across Southwestern Ontario. Visitors can enjoy the city’s many festivals and delight in the many local shops and restaurants in Downtown Woodstock.
When you work for the City, you get to be part of an incredible team of dedicated people with a range of skills and experiences to share. Our team works together to help build a strong, connected community where people have access to the services they need, while enjoying a relaxed lifestyle. Other great benefits to working at the City of Woodstock:
- Join a growing and dynamic organization offering rewarding careers,
- Competitive Wages,
- Option to join a Defined Benefit Pension Plan (OMERS) where employee contributions are matched by the City,
- Training opportunities to support you in this role,
- And a great working environment for individuals committed to making a difference, just to name a few.
- Provides support to the Taxation Coordinator including:
- Assistance with the interim, final and supplementary/omitted tax billings including assessment imports, assessment change batches and balancing tax levies.
- Preparation of taxation arrears notices several times per year, including required updates to report writer form, reconciling notices to trial balance, notice generation and follow up on discrepancies
- Assistance with semi-annual notifications related to pre-authorized payment programs, ensuring mailings match enrollment, mailing of monthly pre-authorized receipts
- Assistance with tax adjustments including Minutes of Settlement and Tax Applications
- Assistance with preparation of various payment in lieu of taxation billings
- Assistance with charitable tax rebate calculations
- Assistance with tax adjustment batches and returned payments
- Assistance with annual residential tenancy notifications
- Assistance with ownership changes, internet payment processing and preparation of tax certificates during vacations and other short term absences
- Assistance with daily tax balancing spreadsheet, month end balancing and penalty calculations during vacations and other short term absences
- Downloading of periodic reports for use by the Taxation Coordinator and other staff
- Correspondence with taxpayers related to various tax incentive programs
- Reconciliation of building permit information with supplementary/omitted assessment rolls
- Follow up related to demolition permits
- Assists the Taxation Coordinator with processing of Severance/Consolidation information forms
- Tracking of additions to roll and reconciling with general ledger for items such as weeds, water and preparation of remittance requests as funds are collected
- Maintenance of tax registration files and communications with third party service provider
- Maintenance of E-send records
- Preparation of fee for service documents as per the user fee by-law
- Responding to phone and email inquiries and information requests from individual property owners, the general public, MPAC staff and lawyers
- Monitors the general tax inbox and voicemail in conjunction with other staff
- Assistance with counter duties including receiving all types of payments for the City during vacations and other short term absences
- Preparation of weekly transit/parking coin deposit
- Performs other duties as assigned from time to time
Qualifications:
- Successful completion of a 2 or 3 year post-secondary diploma in accounting/business
- Successful completion of the Municipal Tax Administration Program (3 units)
- Minimum of two years of related experience in an accounting environment
- Demonstrated knowledge of accounting principles, practices and procedures
- Knowledge of property taxation, appeals and property assessment legislation, regulations and requirements of the Municipal and Assessment Acts
- Ability to work with a high level of accuracy with frequent interruptions and problem solve as necessary
- Excellent oral and written communication skills
- Experience with current software programs including Microsoft Office and Microsoft Dynamics GP (including Report Writer) or similar financial software
Working Conditions:
- Usual public office conditions.
- Subject to frequent interruptions.
- Works 35 hours per week and occasionally additional hours during peak periods.
The City of Woodstock is committed to diversity and inclusivity in employment and welcomes applications from qualified individuals of diverse backgrounds. We embrace equity, diversity, justice, inclusion and belonging and we’re committed to building a team that represents many backgrounds, perspectives and skills, representative of the communities we serve. The more inclusive we are, the better our work and workplace will be. We are committed to creating a workplace where people experience meaningful work, a sense of hope and optimism, an environment of trust, and inspired results. If this sounds like an environment in which you would like to work, apply here today! We strongly encourage applications from all qualified individuals, especially those who can provide different perspectives and contribute to a further diversification of ideas.
Please note: Immediate family member, as per City of Woodstock Nepotism Policy, HR-015, shall not be employed in the City of Woodstock in any capacity under the following circumstances, but not limited to wherein the family member is in a supervisory or management capacity or responsible for the work of the individual or the department. A conflict of interest must be declared to the Director of Human Resources as outlined in the City of Woodstock Nepotism Policy, HR-015 as soon as it has been identified.
In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, the City of Woodstock will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities. If selected to participate in the recruitment, selection and/or assessment process, please inform the City’s Human Resources staff of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation by contacting [email protected]. In accordance with the Municipal Freedom of Information & Protection of Personal Privacy Act, personal information collected will only be used for candidate selection. Human Resources will work together with the hiring committee to arrange reasonable and appropriate accommodation for the selection process which will enable you to be assessed in a fair and equitable manner.
Satisfactory passing of a criminal record check and reference checks as well as proof of qualifications will be required of any successful candidate(s) for this position.
We invite all qualified applicants to submit their resume and cover letter via online at http://careers.cityofwoodstock.ca.
We thank all candidates who apply but advise that only those selected for an interview will be contacted.
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