Accounting Coordinator (Payroll/Finance) - (1 vacancy)
Woodstock, ON, Canada
Full Time
Mid Level
2026-43Accounting Coordinator – Payroll/Finance (1 vacancy)
Reporting to: Deputy Treasurer
Department: Administrative Services
Classification: PERMANENT Full Time; Non-Union
Salary Range: $88,058.17 - $104,878.75
Hours of Work: 8:30 a.m. to 4:30 p.m. Monday to Friday
Starting Date: As soon as possible
Application Deadline: No later than 4:00 p.m. June 5, 2026
Why City of Woodstock?
Known as the Friendly-City, Woodstock is located in the heart of Oxford County and blends big city conveniences with a small-town feel. With a growing population of over 50,000 welcoming citizens, Woodstock residents place high value on our small-town atmosphere, while enjoying urban amenities. The city is a great place to call home with amazing parks and trails, fantastic amenities as well as wonderful arts and cultural facilities. At the crossroads of highways 401 and 403, Woodstock has a thriving manufacturing sector and opportunities in agriculture, education and healthcare and convenient access to communities across Southwestern Ontario. Visitors can enjoy the city’s many festivals and delight in the many local shops and restaurants in Downtown Woodstock.
When you work for the City, you get to be part of an incredible team of dedicated people with a range of skills and experiences to share. Our team works together to help build a strong, connected community where people have access to the services they need, while enjoying a relaxed lifestyle. Other great benefits to working at the City of Woodstock:
- Join a growing and dynamic organization offering rewarding careers,
- Competitive Wages,
- Defined Benefit Pension Plan (OMERS) where employee contributions are matched by the City,
- Training opportunities to support you in this role,
- And a great working environment for individuals committed to making a difference.
The Accounting Coordinator is responsible for maintaining the financial accounting system and other related sub-ledger systems, reconciling accounts, preparing reports, statements, and year end working papers for the City of Woodstock, Woodstock Library, Woodstock Police Services, Woodstock Fire Department, and the Woodstock BIA.
Duties and Responsibilities:
1. Payroll:
- Responsible for the bi-weekly payroll process,
- Required to meet all payroll deadlines and financial reporting deadlines,
- Provide assistance to the Accounting and Payroll Analyst related to multiple collective agreements,
- Knowledge of OMERS, CRA requirements, WSIB & EHT including reporting requirements,
- Knowledge of ESA statutory holiday and vacation pay.
- Manage various online and counter cash receipts,
- Prepare journal entries to ensure accurate financial data,
- Support the Accounting Analyst for the maintenance of Reserve and Reserve Fund Information,
- Prepare Month End statements and quarterly Council reports,
- Participate in and support the City’s budget process,
- Assist with year-end reporting including preparation of working papers and year end journal entries, trial balances and others.
- Analyze processes to identify and recommend areas of improvement,
- Assist with new software implementations,
- Act as a resource and provide training to staff on financial systems,
- Undertake financial analyses for various activities,
- Act as a resource and provides training to staff on the e-timecard system,
- Act as backup to the Deputy Treasurer, Accounting Coordinator (A/P & A/R) and Manager of Finance,
- Adapt processes and reporting procedures to mandated legislative & policy changes,
- Attend Council meetings as required,
- Other duties as assigned.
Qualifications:
Essential- University degree in accounting or business administration, with four (4) to six (6) years related experience.
- Experience with year-end transactions, audit working papers, and supporting schedules.
- Excellent organizational, communication and interpersonal skills.
- Ability to liaise with various city departments and suppliers.
- Strong attention to detail and commitment to quality.
- Certified Professional Accountant (CPA) designation preferred.
- Experience with Microsoft Dynamics GP, Diamond, ADP Workforce Suite, ADP Workforce Now software considered an asset. Understanding of accounting practices and concepts, preferably in a municipal environment.
Working Conditions:
- Observes usual department office hours and may be expected to work additional hours to cope with unusual demands and peak periods.
- Ability to function well in a detail, deadline-oriented environment with constant interruption to provide advice to staff and meet with public.
- Ability to meet deadlines is required.
- Work with minimal supervision.
- Constant sitting in chair and at computer for longer periods of time.
- Extreme confidentiality.
- The City of Woodstock is a fully in-office workplace where employees are expected to work on-site.
The City of Woodstock is committed to diversity and inclusivity in employment and welcomes applications from qualified individuals of diverse backgrounds. We embrace equity, diversity, justice, inclusion and belonging and we’re committed to building a team that represents many backgrounds, perspectives and skills, representative of the communities we serve. The more inclusive we are, the better our work and workplace will be. We are committed to creating a workplace where people experience meaningful work, a sense of hope and optimism, an environment of trust, and inspired results. If this sounds like an environment in which you would like to work, apply here today! We strongly encourage applications from all qualified individuals, especially those who can provide different perspectives and contribute to a further diversification of ideas.
Please note: Immediate family member, as per City of Woodstock Nepotism Policy, HR-015, shall not be employed in the City of Woodstock in any capacity under the following circumstances, but not limited to wherein the family member is in a supervisory or management capacity or responsible for the work of the individual or the department. A conflict of interest must be declared to the Director of Human Resources as outlined in the City of Woodstock Nepotism Policy, HR-015 as soon as it has been identified.
In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, the City of Woodstock will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities. If selected to participate in the recruitment, selection and/or assessment process, please inform the City’s Human Resources staff of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation by contacting [email protected]. In accordance with the Municipal Freedom of Information & Protection of Personal Privacy Act, personal information collected will only be used for candidate selection. Human Resources will work together with the hiring committee to arrange reasonable and appropriate accommodation for the selection process which will enable you to be assessed in a fair and equitable manner.
Satisfactory passing of a criminal record check and reference checks as well as proof of qualifications will be required of any successful candidate(s) for this position.
We invite all qualified applicants to submit their resume and cover letter via online at https://cityofwoodstock.applytojob.com/.
We thank all candidates who apply but advise that only those selected for an interview will be contacted.
No artificial intelligence tools are used to screen, assess, or select applicants for this position. Artificial intelligence tools may be used to help recruiters identify potential candidates on external platforms. All hiring decisions are made by human reviewers.
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