Financial Coordinator (Payroll/Finance) - (1 vacancy)
Woodstock, ON, Canada
Full Time
Mid Level
2026-43Financial Coordinator – Payroll/Finance (1 vacancy)
Reporting to: Deputy Treasurer
Department: Administrative Services
Classification: PERMANENT Full Time; Non-Union
Salary Range: $88,058.17 - $104,878.75
Hours of Work: 8:30 a.m. to 4:30 p.m. Monday to Friday
Starting Date: As soon as possible
Application Deadline: No later than 4:00 p.m. June 9, 2026
Why City of Woodstock?
Known as the Friendly-City, Woodstock is located in the heart of Oxford County and blends big city conveniences with a small-town feel. With a growing population of over 50,000 welcoming citizens, Woodstock residents place high value on our small-town atmosphere, while enjoying urban amenities. The city is a great place to call home with amazing parks and trails, fantastic amenities as well as wonderful arts and cultural facilities. At the crossroads of highways 401 and 403, Woodstock has a thriving manufacturing sector and opportunities in agriculture, education and healthcare and convenient access to communities across Southwestern Ontario. Visitors can enjoy the city’s many festivals and delight in the many local shops and restaurants in Downtown Woodstock.
When you work for the City, you get to be part of an incredible team of dedicated people with a range of skills and experiences to share. Our team works together to help build a strong, connected community where people have access to the services they need, while enjoying a relaxed lifestyle. Other great benefits to working at the City of Woodstock:
- Join a growing and dynamic organization offering rewarding careers,
- Competitive Wages,
- Defined Benefit Pension Plan (OMERS) where employee contributions are matched by the City,
- Training opportunities to support you in this role,
- And a great working environment for individuals committed to making a difference.
The Financial Coordinator – Payroll/Finance is responsible for providing coordination, oversight, and technical expertise in the delivery of payroll and financial accounting services for the Corporation and related entities. The role contributes to the integrity of the City’s financial operations by ensuring payroll and accounting processes are administered accurately, consistently, and in compliance with applicable legislation, policies, collective agreements, and established internal controls. Responsible for maintaining the financial accounting system and related sub-ledger systems, reconciling accounts, and preparing reports, statements, and year-end working papers across the City.
This position provides technical expertise in payroll administration, financial reporting, reconciliations, compliance, year-end support, and process improvement. The role is accountable for ensuring the accuracy, integrity, and timeliness of financial and payroll information, supporting corporate reporting requirements, and strengthening internal controls and business processes.
The Financial Coordinator also provides direction, guidance, and day-to-day oversight to the Accounting & Payroll Analyst, supporting consistent service delivery, staff development, and operational continuity.
Duties and Responsibilities:
1. Payroll Administration, Compliance, and Operational Oversight:
Provides leadership in the administration of the City’s payroll function, ensuring the timely and accurate processing of payroll and related remittances across the organization. Interprets and applies collective agreement provisions, employment-related legislation, pension and statutory requirements, and internal policies in order to maintain compliance and reduce organizational risk. Monitors payroll controls, reporting obligations, and reconciliation activities, and supports the resolution of complex payroll issues with sound judgment, discretion, and a strong service orientation. Serves as a resource on payroll matters and helps ensure continuity, consistency, and quality in payroll operations.
2. Financial Accounting, Reporting, and Stewardship:
Supports the effective administration of the City’s financial accounting function through the coordination of general accounting activities, sub-ledger integrity, account reconciliation, journal entry review, and the preparation of financial information required for internal and external reporting. Contributes to the reliability of the Corporation’s financial records by ensuring transactions are recorded in accordance with accepted accounting practices, municipal requirements, and internal procedures. Provides analytical support for month-end and year-end processes, including financial schedules, working papers, audit support, and reporting to management and Council, as required.
3. Staff Guidance, Quality Assurance, and Service Continuity:
Provides day-to-day guidance and functional oversight to the Accounting & Payroll Analyst, including assigning and coordinating work, supporting training and development, reviewing output for accuracy and completeness, and promoting consistent application of procedures and standards. Acts as a point of escalation for complex issues and helps maintain service continuity during peak periods, absences, year-end activities, and operational changes.
4. Business Process Improvement and Systems Support:
Contributes to the ongoing modernization and effectiveness of financial and payroll operations by evaluating current practices, identifying risks and inefficiencies, and recommending improvements to processes, controls, workflows, and system use. Participates in software upgrades, implementation activities, and related change management to support operational effectiveness and data integrity. Acts as a knowledgeable resource to staff on financial systems, payroll processes, and time reporting tools, and supports the development of consistent practices across the organization.
5. Advisory, Cross-Functional, and Corporate Support:
Works collaboratively with departments, external agencies, auditors, and service partners to support information sharing, issue resolution, financial analysis, and the delivery of corporate priorities. Provides professional advice and financial insight to support decision-making, planning, and accountability across the organization. Participates in budget-related activities, reserve and fund monitoring, policy and procedure updates, and other finance initiatives as assigned. May attend meetings, committee meetings, and provides backup support for other senior finance functions as required.
Qualifications:
- University degree in Accounting, Finance, Business Administration, or a related discipline.
- Chartered Professional Accountant (CPA) designation, or active enrollment in the CPA program with demonstrated progress toward completion.
- Minimum three (3) to five (5) years of progressively responsible related experience in accounting, payroll, financial reporting, reconciliations, and year-end support.
- Experience with year-end transactions, audit working papers, and supporting schedules.
- Strong knowledge of payroll practices and legislative requirements, including OMERS, Canada Revenue Agency requirements, WSIB, Employer Health Tax, and Employment Standards Act requirements related to statutory holiday and vacation pay.
- Excellent organizational, communication, and interpersonal skills. Strong analytical, problem-solving, and decision-making skills.
- High level of accuracy, attention to detail, discretion, and confidentiality.
- Experience in a municipal or broader public sector finance environment is preferred.
- Experience with Microsoft Dynamics GP, Diamond, ADP Workforce Suite, and ADP Workforce Now is preferred.
Working Conditions:
- Observes normal office hours and may be required to work additional hours to address unusual demands, payroll cycles, reporting deadlines, and peak periods.
- Ability to work effectively in a detailed, deadline-oriented environment with frequent interruptions.
- Ability to meet deadlines and work with minimal supervision.
- Prolonged periods of sitting and computer use.
- High degree of confidentiality is required.
- The City of Woodstock is a fully in-office workplace where employees are expected to work on-site.
Please note: Immediate family member, as per City of Woodstock Nepotism Policy, HR-015, shall not be employed in the City of Woodstock in any capacity under the following circumstances, but not limited to wherein the family member is in a supervisory or management capacity or responsible for the work of the individual or the department. A conflict of interest must be declared to the Director of Human Resources as outlined in the City of Woodstock Nepotism Policy, HR-015 as soon as it has been identified.
In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, the City of Woodstock will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities. If selected to participate in the recruitment, selection and/or assessment process, please inform the City’s Human Resources staff of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation by contacting [email protected]. In accordance with the Municipal Freedom of Information & Protection of Personal Privacy Act, personal information collected will only be used for candidate selection. Human Resources will work together with the hiring committee to arrange reasonable and appropriate accommodation for the selection process which will enable you to be assessed in a fair and equitable manner.
Satisfactory passing of a criminal record check and reference checks as well as proof of qualifications will be required of any successful candidate(s) for this position.
We invite all qualified applicants to submit their resume and cover letter via online at https://cityofwoodstock.applytojob.com/.
We thank all candidates who apply but advise that only those selected for an interview will be contacted.
No artificial intelligence tools are used to screen, assess, or select applicants for this position. Artificial intelligence tools may be used to help recruiters identify potential candidates on external platforms. All hiring decisions are made by human reviewers.
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